Musicians Handbook 2009-2010
Download a pdf of
the Handbook P.O. Box 3026 Tuition Policy The Coeur d'Alene Youth Orchestras (CDAYO) operates as a non-profit organization
governed by a volunteer Board of Directors. We operate the Coeur d'Alene Youth
Orchestra, primarily for high school musicians, the Coeur d'Alene Junior
Orchestra, for middle school youth, and the Coeur d'Alene Intermediate String
Orchestra, for the second- and third-year string player. CDAYO is funded by student tuition, grants, individual
donations, concert attendance donations and fundraising events. Our expenses
include staff, music purchases, rental fees, printing costs, sectional leaders,
and general organizational expenses. Our goal is to be good stewards of our
finances while providing an enriching educational opportunity for our members. You may elect to pay tuition in full with the registration
deposit. Alternatively,
after the initial $50 registration deposit, you may choose to make five monthly
payments, October through February. A request for the payment option must be submitted to
Allisa Chipman, Interim Treasurer,
at P.O. Box 3026, Coeur d'Alene, Idaho, by November 2, 2009. Download
the Tuition Assistance Form here. You may choose to pay by cash, check, or PayPal.
Payments may be made in person, by mail or online.
Due to the high rate of tuition delinquency over the last few
years, we must enforce a new delinquency policy. The Coeur d'Alene Youth Orchestra (CDAYO) strives to provide
financial assistance to students in need so they may profit from the orchestral
music experience. We believe that no deserving young musician should be denied
participation in the Coeur d'Alene Youth Orchestra because of financial
inability to meet the tuition requirements. Application forms for tuition assistance
must be completed and submitted by October 12, 2009. Your $50 deposit is due
at registration, regardless of your application for assistance. For those entering
the orchestra at a later date, applications must be submitted within 30 days
of entry. Download the application form here. Those granted assistance would be required to offset the amount granted by
participating in our scheduled events and fundraisers. Tuition assistance will
be offset by $10 for each hour worked by the parent or student at such activities.
For example, if you receive $100 of tuition assistance, you could work 10 hours
as a fundraiser volunteer and offset the total obligation. Note, concert participation
by the student does not count toward this offset. Telephone Tree Caller Membership in the Coeur d'Alene Youth Orchestras is an honor and a privilege.
The young musicians chosen by audition to play in these groups are expected
to make membership a first priority among their many activities. Instrumentation
and balance are established at the time of audition and must be maintained.
If the orchestras are to provide the highest possible level of performance,
preparation of the music and attendance at all rehearsals and concerts for the
entire season is of utmost importance. At time of printing the Board is searching for a new Orchestra Manager. Unless otherwise specified, all CDAYO rehearsals will
take place on Monday evenings
during the school year at Coeur d'Alene High
School, 5530 N 4th St.
Musicians will be allowed two (2) absences in the fall semester and two (2)
absences in the spring semester. These may be for any reason whatsoever (ski
trips, spring break, family wedding, etc.). However, remember, the above absences
only in each semester will be allowed so use them wisely. A musician with excessive
absences will be subject to re-audition, reassignment, dismissal without refund,
or placed in the last chair at the Conductor’s discretion. A calendar
of rehearsals and performances will be distributed at the first rehearsal of
each semester. Attendance at dress rehearsals, fundraisers and concerts is mandatory.
The musician or a parent must inform the Conductor or Orchestra Manager at least one (1)
week in advance when a rehearsal will be missed. (Sudden illness or a death
in the family are exceptions.) When the musician is expected but not present
at rehearsal, the Orchestra Manager will phone his/her home from the rehearsal
event. Under extenuating circumstances (other music related events, extended
illnesses, etc.) absence issues or other concerns may be brought to the Conductor
for a case-by-case review. Each orchestra schedules an average of three concerts
per season. Musicians in the orchestras are expected to participate in all
concerts and events. Students may also be required to participate in additional
special fundraising performances. Additionally, the Youth Orchestra may perform in the summer, with dates to be announced. The following is the concert schedule for the 2009-2010 concert season. Please
remember that attendance is mandatory. The Coeur d'Alene Youth Orchestra requires formal dress for concert performances: Every season CDAYO issues each musician a numbered music folder. This folder
remains the property of the CDAYO and must be returned following the last concert
of the season. Failure to return music and folder on time may affect orchestra
placement next season and a fee will be charged to your account. Musicians are
responsible for their music folders and all music given to them throughout the
season. The following fees will be incurred for loss or damage: The Coeur d'Alene Youth Orchestra organization believes its success depends
on families remaining committed to the musical education of their children.
We recognize and value the vital role played by music educators, both private
and public, in the training of our musicians. The CDAYO expects all its members to participate in their school music programs
and strongly encourages youth to study privately. Youth orchestras, school music
programs and private teachers share the common goal of training the next generation
of musicians, audience members and arts supporters. The CYO Chamber Orchestra is a group of 15 to
musicians who are drawn from the Youth Orchestra. Members are chosen by audition. This group represents the organization at special functions throughout the community.
Coeur d'Alene, ID 83816
www.cdayo.org
Coeur d'Alene Youth Orchestra
David Demand, CYO Conductor
Kristina Phillips, CJO Conductor
Chad Hocutt, ISO Conductor
Table of Contents
Payment Options
Payment Methods
Tuition Delinquency
Tuition Assistance
Offset Tuition Options
Parent Participation
Volunteer Opportunities
Commitment & Conduct
Orchestra Managers
Rehearsal Information
Absences
Concerts
Concert Schedule
Concert Dress
Music & Folders
School Music Program Policy
Chamber Orchestra
Stay Informed e-Newsletter, Website & More
10 Ways to help the CDAYO
Board of Directors
Parent & Student Commitment form
Coeur d’Alene Youth Orchestra
Orchestra Handbook for the 2009-2010 Season
Comments, questions, or concerns may be brought to the Board by contacting Julie
Crandall, by email at jjcrandall@roadrunner.com or by telephone at 208-772-7590.
Board meetings are the first Thursday of each month at 5:30 pm, at the Coeur
d'Alene Symphony office (1042 W Mill Ave, Building B, Suite 205) and the first 45 minutes of each meeting
is open for all to attend. We value your opinions!
Tuition for the 2009-2010 year is $300 per student for the Youth Orchestra,
$250 per student for the Junior Orchestra, or $200 per student for the
Intermediate String Orchestra ($200 for
each additional family member).
PAYMENTS: A deposit of $50 per student is due upon registration, or by the first
rehearsal. Your musician is not registered without the $50 deposit.
The remainder of the tuition is due
by Monday, November 2, 2009.
Students registering after January 1st pay a $50 deposit and pay the balance due
within 30 days of joining the Orchestra.
All tuition must be current or payment arrangements must be made with the CDAYO
Interim Treasurer, Allisa Chipman by November 2, 2009. When tuition becomes delinquent,
a reminder will be sent. If delinquency continues, you will be contacted by
phone and asked to make immediate payment arrangements to bring the account
current. If the account is not brought current within two weeks your child will
no longer be allowed to play with the Coeur d'Alene Youth Orchestra. All
accounts must be current before students will be allowed to perform at a concert,
tour with the CDAYO or continue on to a new season.
All applications are held in the strictest confidence. Applications may be mailed
to Allisa Chipman, CDAYO Interim Treasurer, PO Box 3026, Coeur d'Alene, ID 83816. The
Tuition Assistance Committee will promptly consider all applications and respond
in writing with their decision.
A Tuition Assistance application will be required for any family requesting
financial help.
Offset Requirement for Tuition Assistance
Any person failing to meet this requirement will have the remaining tuition
assistance amount converted to tuition receivable due immediately.
CDAYO does not discriminate on the basis of race, gender, religion, national origin
or musical experience in the administration of tuition assistance awards. Misrepresentation
of financial information or circumstances may result in an immediate withdrawal
of any tuition assistance award.
Any question, concern or complaint regarding implementation of this policy must
be submitted in writing to the Tuition Assistance Committee, and will be handled
in a prompt and confidential manner. Ultimate resolution rests with the Coeur
d’Alene Youth Orchestra Board of Directors.
Parent Participation and Volunteer Opportunities
The cornerstone of the Coeur d'Alene Youth Orchestra is our parent volunteer
program. Each family is required to participate in our volunteer network. We
will match the volunteer opportunity with your interests to the best of our
ability.
Volunteer help is needed in the following areas:
Rehearsal AssistantConcerts
& Receptions
ReceptionsAudition MonitorsFundrasising
Events
ChaperonesAlumni AssociationProgram Advertising
Photo Night AssistantsPoster distributionCorporate
Support
For more information on volunteer opportunities contact the board at
jjcrandall@roadrunner.com.
All members will adhere to the following Code of Conduct:
1. Attendance is required at all regular and sectional rehearsals. Upon arrival,
check-in with the Conductor or Orchestra Manager before taking your seat. Students should
arrive 15 minutes before rehearsal to tune and be ready to play.
2. Bring all music and a pencil to every rehearsal.
3. Return music promptly to the Conductor or Orchestra Manager when asked to do so. If a
student must leave the Orchestra, all music must be returned within 3 business
days of leaving or a penalty of $20 per piece PLUS the cost of the music will
be assessed. If music is lost or damaged, student will be charged the cost of
replacement.
4. If you borrow anything, please return it.
5. Your complete attention is required at all times.
6. All students must respect the property and personnel at our rehearsal and
concert locations
7. We strictly prohibit the use of alcohol, tobacco and drugs. Any student in
violation will be immediately removed from the orchestra.
8. In matters of seating, the Conductor’s decision is final.
9. Be respectful at all times of orchestra members, staff, conductors, and guests.
Orchestra Managers for the 2009-2010 Season
The CISO will rehearse in the choir room from 5:00 - 6:00pm.
The CJO will rehearse in the choir room from 6:30 - 8:30pm.
The Chamber Orchestra will rehearse in the band room from 6:00 - 7:00pm.
The CYO will rehearse in the band room from 7:00 - 8:30pm.
Rehearsals begin Monday, September 21, 2009.
Parents are welcome to sit in and listen to rehearsals. Please contact
your Conductor or Orchestra Manger to schedule your visit. Please do not enter any rehearsal
room until that group has stopped playing.
All musicians must be picked up at the conclusion of their rehearsal.
All CDAYO musicians and parents must be off rehearsal property 30 minutes after
the end of rehearsal.
If you have not previously filled out an absence form and will be missing
rehearsal, please call or e-mail the orchestra manager or
conductor
for your ensemble before 5:00pm on Monday of the rehearsal.
Parents are responsible for transporting students to and from concerts. There
is a dress rehearsal the day before each concert.
Our goal is to have students walk onto the stage to a standing room-only crowd of friends, family and community supporters.
You can help us do that by inviting your friends and co-workers. Don’t
be shy. Many people will be happy to come and watch your child participate.
Fall Concert - November 16, 2009
Fundraising Event/Concert - February 13, 2010
Winter Concert - March 22, 2010
Spring Concert - May 24, 2010
Spring Tour (CYO only) - TBA
Summer Performance - TBA
Coeur d'Alene Junior Orchestra and Intermediate String Orchestra:
Ladies: Long-sleeved white blouse, black over-the-knee length skirt or dress
slacks, neutral or black stockings and black dress shoes and subdued accessories.
Gentlemen: Long-sleeved white shirt, black bow tie, black dress pants, black
cummerbund, black socks and black dress shoes.
Coeur d'Alene Youth Orchestra:
Ladies: Long black dress (long sleeved) or black over-the-knee length skirt
and long sleeved black blouse, black dress shoes and neutral or black stockings
and subdued accessories. Dress slacks are not preferred but acceptable.
Gentlemen: Tuxedo, white dress shirt, black bow tie, black cummerbund,
black socks and black dress shoes.
Chamber Orchestra:
Ladies: Long black dress (long sleeved) or black over-the-knee length skirt
and long sleeved black blouse, black dress shoes and neutral or black stockings
and subdued accessories. Dress slacks are not preferred but acceptable.
Gentlemen: Tuxedo, white dress shirt, black bow
tie, black cummerbund, black socks and black dress shoes.
All orchestras:
No black jeans, pants with cargo pockets, casual shoes (boots, tennis shoes,
Birkenstocks, flip flops, etc.), low-cut blouses, belly shirts, high slits in
skirts or vests.
Do you have questions on whether or not specific articles of clothing
are appropriate?
Address all questions to your orchestra manager or conductor at least a week prior to the
concert!
If you arrive for a concert dressed inappropriately, you will NOT be
allowed to play.
$20 fee per item if an original piece is lost, damaged or handed in late
PLUS replacement cost of piece
$20 fee for loss or damage to music folder
These fees will also be incurred if the folder is not given back to the CDAYO
within five (5) business days following the last concert.
Students who elect not to participate in their school music program for
whatever reason must complete a
Participation Waiver Form. Students must
provide a reason for their non-participation and submit the form to
their school music director and principal for their approval.
Waiver applications should be mailed to the CDAYO board (PO Box 3026, Cd’A, ID 83816) or brought to the
CYO/CJO/ISO directors by October 5th, 2009, or within one month of enrolling.
Web site
Log on to www.cdayo.org for more information about the organization,
orchestra matters, or anything else you have questions about.
Rehearsals
Verbal announcements are made in each group during rehearsals. The weekly
announcements will also be available on the website.
E-mail
Orchestra managers will use e-mail to communicate information to parents and
musicians in their groups. Please make sure we have your current e-mail address
and keep us informed
of any changes.
10 Ways You Can Help The Coeur d'Alene Youth Orchestra
· Encourage your musician and watch them grow.
· Attend CDAYO concerts and special events.
· Invite your friends and family to attend concerts.
· Become a donor: Sponsor a concert performance piece, take out an ad
in a concert program, have your business become a concert corporate concert.
· Double your giving by signing up for gift-matching programs with your
employer.
· Volunteer.
· Be an ambassador for CDAYO and music education.
· Ask questions and get the information you need to talk about CDAYO and
its programs.
· Advertise your business on the CDAYO website to network with other CDAYO
families.
· Share fundraising ideas with the staff and Board of Directors and help
make them happen.
Coeur d'Alene Youth Orchestra Board of Directors
Julie Crandall, President
Mary McKinney, Vice-President
Allisa Chipman, Interim Treasurer
Suzanne Jenkins, Secretary
Molly Arnzen
Andy Fischbacher
Angela Geddes
Rick Lloyd
Jim Phillips
If you are interested in joining the Board, please contact
a current Board Member. For a listing of Board Member requirements, click
here.
My child and I have read and understand the policies and guidelines as explained
in the Coeur d'Alene Youth Orchestra 2009-2010 Musician Handbook.
______________________________________________________
Student Name, please print
______________________________________________________
Student signature
______________________________________________________
Parent(s) Name(s), please print
______________________________________________________
Parent(s) Signature
_________________
Date
***Please return this form to your child’s Conductor or Orchestra Manager by
Monday, November 2, 2009***
Coeur d'Alene Youth Orchestra
P.O. Box 3026
Coeur d'Alene, ID 83816