* Please note change to School Music Program Policy October 5, 2006 *
Musician’s Handbook
2007-2008 Season
Our Mission
The Coeur d'Alene Youth Orchestra is committed to providing a quality orchestral
experience for the youth of North Idaho and to increase opportunities for musical
arts expression and education for its members.
P.O. Box 3026
Coeur d’Alene, ID 83816
www.cdayo.org
cdayoadm@hotmail.com
Coeur d’Alene Youth Orchestra
Gerard Mathes, CYO Conductor
Kristina Phillips, CJO Conductor
Table of Contents
Tuition Policy
Payment Options page 3
Payment Methods page 3
Tuition Delinquency
Tuition Assistance page 4
Offset Tuition Options
Parent Participation
Volunteer Opportunities page 6
Commitment & Conduct
Orchestra Managers page 7
Rehearsal Information page 8
Absences
Concerts
Concert Schedule Page 9
Concert Dress
Music & Folders page 10
School Music Program Policy
Chamber Music
Stay Informed e-Newsletter, Website & More page 11
10 Ways to help the CYO
Board of Directors page 12
Parent & Student Commitment form page 13
Coeur d’Alene Youth Orchestra
Orchestra Handbook for the 2007-2008 Season
The Coeur d’Alene Youth Orchestra (CYO) operates as a non-profit organization governed by a volunteer Board of Directors. We operate the Coeur d’Alene Youth Orchestra, primarily for high school musicians, and the Coeur d’Alene Junior Orchestra, for middle school youth. Our paid staff is comprised of two conductors and two orchestra managers.
Comments, questions, or concerns may be brought to the Board by contacting Karen Yother, CYO Secretary at cdayoadm@hotmail.com or by telephone at 208-704-0585. Board meetings are the first Wednesday of each month at 5:30 pm, (contact the Board for current meeting location) and the first 45 minutes of each meeting is open for all to attend. We value your opinions!
CYO is funded by student tuition, grants, individual donations, concert attendance
donations and fundraising events. Our expenses include staff, music purchases,
rental fees, printing costs, sectional leaders, and general organizational expenses.
Our goal is to be good stewards of our finances while providing an enriching
educational opportunity for our members.
Tuition costs for the 2007-2008 Orchestra year is $200 per student ($125 for
each additional sibling.)
PAYMENTS: A deposit of $50 per student is due upon Registration, or by the first
rehearsal. Your musician is not registered without the $50 deposit.
A second payment of $150 for the first child and $75 for each sibling is due
by Monday, November 5, 2007.
Students Registering after January 1 pay a $50 Deposit and pay the $75 balance
due within 30 days of joining the Orchestra.
.
You may elect to pay tuition in full with the Registration Deposit. Alternatively, after the initial $50 Registration Deposit, you may choose to make five monthly payments of $32, October through February. ($17 per month for each additional child.) A request for the payment option must submitted to Cathy Meyer, Treasurer, at P.O. Box 3026, Coeur d’Alene, Idaho, by November 5, 2007.
Payment
Methods
You may choose to pay by cash, check, or PayPal. Payments may be made in person,
by mail or may be paid online.
Due to the high rate of tuition delinquency over the last few
years, we must enforce a new delinquency policy.
All tuition must be current or payment arrangements must be made with the CYO
Treasurer, Cathy Meyer by November 5, 2007. When tuition becomes delinquent,
a reminder will be sent. If delinquency continues, you will be contacted by
phone and asked to make immediate payment arrangements to bring the account
current. If the account is not brought current within two weeks your child will
no longer be allowed to play with the Coeur d’Alene Youth Orchestra. All
accounts must be current before students will be allowed to perform at a concert,
tour with the CYO or continue on to a new season.
The Coeur d’Alene Youth Orchestra (CYO) strives to provide
financial assistance to students in need so they may profit from the orchestral
music experience. We believe that no deserving young musician should be denied
participation in the Coeur d’Alene Youth Orchestra because of financial
inability to meet the tuition requirements. Application forms for tuition assistance
must be completed and submitted by October 1, 2007. Your $50 deposit is due
at registration, regardless of your application for assistance. For those entering
the orchestra at a later date, applications must be submitted within 30 days
of entry.
All applications are held in the strictest confidence. Applications may be mailed
to Cathy Meyer, CYO Treasurer, PO Box 3026, Coeur d’Alene, ID 83816. The
Tuition Assistance Committee will promptly consider all applications and respond
in writing with their decision.
A Tuition Assistance application will be required for any family requesting
financial help.
Offset Requirement for Tuition Assistance
Those granted assistance would be required to offset the amount granted by
participating in our scheduled events and fundraisers. Tuition assistance will
be offset by $10 for each hour worked by the parent or student at such activities.
For example, if you receive $100 of tuition assistance, you could work 10 hours
as a fundraiser volunteer and offset the total obligation. Note, concert participation
by the student does not count toward this offset.
Any person failing to meet this requirement will have the remaining tuition
assistance amount converted to tuition receivable due immediately.
CYO does not discriminate on the basis of race, gender, religion, national origin
or musical experience in the administration of tuition assistance awards. Misrepresentation
of financial information or circumstances may result in an immediate withdrawal
of any tuition assistance award.
Any question, concern or complaint regarding implementation of this policy must
be submitted in writing to the Tuition Assistance Committee, and will be handled
in a prompt and confidential manner. Ultimate resolution rests with the Coeur
d’Alene Youth Orchestra Board of Directors.
Parent
Participation and Volunteer
Opportunities
The cornerstone of the Coeur d’Alene Youth Orchestra is our parent volunteer program. Each family is required to participate in our volunteer network. We will match the volunteer opportunity with your interests to the best of our ability.
Volunteer help is needed in the following areas:
| Telephone Tree Caller |
Rehearsal Assistant |
Concerts |
Receptions |
Audition Monitors |
Fund Rasising
Events |
Chaperones |
Alumni Association |
Program Advertising |
Photo Night
Assistants |
Poster distribution |
Corporate
Support |
For more information on volunteer opportunities contact Board member Heather Fraser at cdayoadm@hotmail.com.
Membership in the Coeur d’Alene Youth Orchestra is an honor and a privilege. The young musicians chosen by audition to play in these groups are expected to make membership a first priority among their many activities. Instrumentation and balance are established at the time of audition and must be maintained. If the orchestras are to provide the highest possible level of performance, preparation of the music and attendance at all rehearsals and concerts for the entire season is of utmost importance.
All members will adhere to the following Code of Conduct:
1. Attendance is required at all regular and sectional rehearsals. Upon arrival
check-in with the Orchestra Manager before taking your seat. Students should
arrive 15 minutes before rehearsal to tune and be ready to play.
2. Bring all music and a pencil to every rehearsal.
3. Return music promptly to the Orchestra Manager when asked to do so. If a
student must leave the Orchestra, all music must be returned within 3 business
days of leaving or a penalty of $20 per piece PLUS the cost of the music will
be assessed. If music is lost or damaged, student will be charged the cost of
replacement.
4. If you borrow anything, return it please.
5. Your complete attention is required at all times.
6. All students must respect the property and personnel at our rehearsal and
concert locations
7. We strictly prohibit the use of alcohol, tobacco and drugs. Any student in
violation will be immediately removed from the orchestra.
8. In matters of seating, the Conductor’s decision is final.
9. Be respectful at all times of orchestra members, staff, conductors, and guests.
Orchestra
Managers for the 2007-2008 Season
At time of printing the Board is searching for a new Orchestra Manager.
If you have not previously filled out an absence form and will be missing rehearsal, please call or e-mail the orchestra manager (cdayoadm@hotmail.com) for your ensemble before 5:00pm on Monday of the rehearsal:
General
· Unless otherwise specified, all CYO rehearsals will take place Monday
evenings.
The Coeur d'Alene Youth Orchestra and the Coeur d’Alene Junior Orchestra rehearses each Monday evening during the school year from 6:00-8:00 PM at Lake City High School, 6101 N Ramsey Road, Coeur d'Alene, Idaho.
Rehearsal begins Monday, September 24, 2007.
· Parents are welcome to sit in and listen to rehearsals. Please contact
your Orchestra Manger to schedule your visit. Please do not enter any rehearsal
room until that group has stopped playing.
· All musicians must be picked up at the conclusion of their rehearsal.
All CYO musicians and parents must be off rehearsal property 30 minutes after
the end of rehearsal.
Musicians will be allowed two (2) absences in the fall semester and two (2) absences in the spring semester. These may be for any reason whatsoever (ski trips, spring break, family wedding, etc.). However, remember, the above absences only in each semester will be allowed so use them wisely. A musician with excessive absences will be subject to re-audition, reassignment, dismissal without refund, or placed in the last chair at the Conductor’s discretion. A calendar of rehearsals and performances will be distributed at the first rehearsal of each semester. Attendance at dress rehearsals, fundraisers and concerts is mandatory. The musician or a parent must inform the Orchestra Manager at least one (1) week in advance when a rehearsal will be missed. (Sudden illness or a death in the family are exceptions.) When the musician is expected but not present at rehearsal, the Orchestra Manager will phone his/her home from the rehearsal event. Under extenuating circumstances (other music related events, extended illnesses, etc.) absence issues or other concerns may be brought to the Conductor for a case-by-case review.
Each orchestra schedules an average of two (2) concerts per season. Musicians in the orchestras are expected to participate in all concerts and events. Students may also be required to participate in additional special fundraising performances. Additionally, the CYO may perform in the summer, with dates to be announced.
Parents are responsible for transporting students to and from concerts. There is a final rehearsal before each concert.
Our goal is to have students walk onto the stage at Schuler Auditorium, North Idaho College to standing room-only crowd of friends, family and community supporters. You can help us do that by inviting your friends and co-workers. Don’t be shy. Many people will be happy to come and watch your child participate in the Coeur d’Alene Youth Orchestra just because you ask.
The following is the concert schedule for the 2006-2007 concert season. Please remember that attendance is mandatory.
Summer Performance TBA
Winter Concert Tuesday, January 15, 2008
Fundraiser TBA
Spring Concert Monday, May 19, 2008
The Coeur d’Alene Youth Orchestra requires formal dress for concert performances:
Coeur d’Alene Junior Orchestra:
Ladies: Long-sleeved white blouse, black over-the-knee length skirt or dress
slacks, neutral or black stockings and black dress shoes and subdued accessories.
Gentlemen: Long-sleeved white shirt, black bow tie, black dress pants, black
cummerbund, black socks and black dress shoes.
Coeur d’Alene Youth Orchestra:
Ladies: Long black dress (long sleeved) or black over-the-knee length skirt
and long sleeved black blouse, black dress shoes and neutral or black stockings
and subdued accessories. Dress slacks are not preferred but acceptable.
Gentlemen: Black dress pants, white dress shirt, black bow tie, black cummerbund,
black socks and black dress shoes.
Select Ensemble:
Ladies: Long black dress (long sleeved) or black over-the-knee length skirt
and long sleeved black blouse, black dress shoes and neutral or black stockings
and subdued accessories. Dress slacks are not preferred but acceptable.
Gentlemen: Black dress pants, black dress jacket, white dress shirt, black bow
tie, black cummerbund, black socks and black dress shoes.
All orchestras:
No black jeans, pants with cargo pockets, casual shoes (boots, tennis shoes,
Birkenstocks, flip flops, etc.), low-cut blouses, belly shirts, high slits in
skirts or vests.
Do you have questions on whether or not specific articles of clothing
are appropriate?
Address all questions to your orchestra manager at least a week prior to the
concert!
If you arrive for a concert dressed inappropriately, you will NOT be
allowed to play.
Every season CYO issues each musician a numbered music folder. This folder
remains the property of the CYO and must be returned following the last concert
of the season. Failure to return music and folder on time may affect orchestra
placement next season and a fee will be charged to your account. Musicians are
responsible for their music folders and all music given to them throughout the
season. The following fees will be incurred for loss or damage:
$20.00 fee per item if an original piece is lost, damaged or handed in late,
PLUS replacement cost of piece
$20 fee for loss or damage to music folder
These fees will also be incurred if the folder is not given back to the CYO
within five (5) business days following the last concert.
The Coeur d’Alene Youth Orchestra organization believes its success depends
on families remaining committed to the musical education of their children.
We recognize and value the vital role played by music educators, both private
and public, in the training of our musicians. The Coeur d’Alene Youth
Orchestra expects all its members to participate in their school music programs
and strongly encourages youth to study privately. Youth orchestras, school music
programs and private teachers share the common goal of training the next generation
of musicians, audience members and arts supporters.
Students who elect not to participate in their K-12 school music program for whatever reason must petition the Coeur d'Alene Junior /(CJO)/ or Coeur d'Alene Youth Orchestra /(CYO)/ conductor for whom they wish to play to be excused from this policy. The CJO/CYO conductor will contact the prospective students' K-12 school music instructor to discuss a waiver. The CJO/CYO conductors decision is final.
Coeur d’Alene Youth Orchestra occasionally operates chamber ensembles
for members of the Junior and Youth Orchestras. Rehearsals for these ensembles
will be scheduled within each group. Applications will be accepted in October
for chamber ensemble consideration. Occasionally CYO receives requests for chamber
ensembles for weddings and other events. We recommend groups from the list of
ensembles that is compiled from the applications in the fall.
Web site
Log on to www.cdayo.org for more information about the organization,
orchestra matters, or anything else you have questions about.
Rehearsals
Verbal announcements are made in each group during rehearsals. The weekly announcements
will also be available on the website under “Announcements”.
E-mail
Orchestra managers will use e-mail to communicate information to parents and
musicians in their groups. Please make sure we have your current e-mail address
and keep us informed of any changes. (cdayoadm@hotmail.com)
10
Ways You Can Help The Coeur d’Alene Youth Orchestra
· Encourage your musician and watch them grow.
· Attend CYO concerts and special events.
· Invite your friends and family to attend concerts.
· Become a donor: Sponsor a concert performance piece, take out an ad
in a concert program, have your business become a concert corporate concert.
· Double your giving by signing up for gift-matching programs with your
employer.
· Volunteer.
· Be an ambassador for CYO and music education.
· Ask questions and get the information you need to talk about CYO and
its programs.
· Advertise your business on the CYO website to network with other CYO
families.
· Share fundraising ideas with the staff and Board of Directors and help
make them happen.
Coeur d’Alene Youth Orchestra Board of Directors
Karen Yother, Interim President, Secretary
Cathy Meyer, Treasurer
Kim Ahn Conway
Heather Fraser, Parent Liaison
Becki Gaddum
Carol Peterson
Beth Pietlicki, Parent Liaison and Special Projects
Kathleen Schmidt
Kari Wilson
Contact the Board at:
P.O. Box 3026
Coeur d’Alene, ID 83816
208/765-2623- Board President, Bob Baker
cdayoadm@hotmail.com
My child and I have read and understand the policies and guidelines as explained in the Coeur d’Alene Youth Orchestra 2007-2008 Musician Handbook.
______________________________________________________
Student Name, please print
______________________________________________________
Student signature
______________________________________________________
Parent(s) Name(s), please print
______________________________________________________
Parent(s) Signature
_________________
Date
***Please return this form to your child’s orchestra manager by
Monday, November 5, 2007***
Coeur d’Alene Youth Orchestra
P.O. Box 3026
Coeur d’Alene, ID 83816